TERMS & CONDITIONS
To make sure your holiday runs smoothly the following terms and conditions apply.
‘‘We’’ means the proprietor of Hollies Barn, Caroline Davis.
We accept payment by bank transfer, cheque or via our online booking system. 20% deposit is payable at the time of booking and is non refundable. Once your payment has been received as cleared funds, we will send you a booking confirmation and ask that you let us know within five days if any of the details are not correct. If you’re still making a decision, we can hold a provisional booking for up to 48 hours. The remaining balance due is required six weeks prior to the commencement of your stay. If your booking is placed within six weeks of your stay, full payment is required at the time of booking. If you do not make any payment by the date it is due, we will send you a reminder by post, by email or by telephone. If you fail to make the relevant payment within 14 days of the date it is due, we may assume that you wish to cancel your booking. We cannot accept holiday booking from an applicant under the age of 18.
Cancellations must be immediately notified to us by phone and should be confirmed in writing. If we are able to re-let your booking, and you have paid the full balance, we will refund you the amount we can achieve for re-letting (which may be less than you paid) less the deposit. The deposit is always non-refundable. If we are unable to re-let the barn, there will be no refund under any circumstances.
If you need to change the date of your stay, we will be as flexible as possible. We advise that you take out holiday cancellation insurance – details about Booking Protect are available on the booking form.
In circumstances outside of our control – for example, fire, bad weather, pandemic (e.g. Covid 19), electrical or mechanical failure – we may be forced to cancel completely. If we do need to change or cancel your booking, we will do our best to offer you a suitable alternative booking. If we are not able to offer you a suitable alternative, or if you do not accept the alternative we offer, we will refund you the full amount you have paid us for the booking. We will have no further liability to you from such cancellation or change, and thus no responsibility for any other losses you or your party might sustain.
If you are in breach of any of the terms of the booking, in any significant aspect so as to cause risk to others, to yourselves or so as to imperil the services of the property, we shall have the right to terminate your booking immediately, to thereupon require you to leave the property and if necessary to bring about your removal. Such termination will be without prejudice, to our right to recover from you the amount of any damages or cost that may arise from your breach. We will have no liability to return any part of the rental cost.
You or any member of your party are not permitted to use the property or any of its services for any illegal purposes or services. Contravention of this will lead to our termination of the booking.
Hollies Barn is only suitable for a maximum of 12 people (inclusive of visitors) plus 2 infants (under the age of 3 and sleeping in cots). You must ensure that the maximum number of persons occupying the accommodation or using the facilities (including any outside areas) does not exceed this limit. We set maximum occupancy limits in line with the facilities and equipment available. Exceeding the maximum occupancy limits can overload facilities and lead to safety issues and damage. As such, we reserve the right to terminate the booking, (without any compensation) if you exceed these limits. If you wish to hold a party or other celebration or invite visitors to the accommodation that would cause you to exceed the maximum occupancy limit, you must obtain our written permission in advance.
Check-in is from 4pm and Departure is by 10am on day of departure. If you require an earlier check-in time, please ask and we will endeavour to make a special arrangement.
As mentioned in the Guest Information section, a GHSD of £500 will be held on the credit/debit card of the person placing the booking for the barn. The ‘hold’ will remain in place from 1 day prior to arrival to 14 days after your departure. No money will be physically taken unless there are damages, lost keys or the property has been left in an unacceptable level of cleanliness at the end of your stay;
At the earliest opportunity, we ask that you notify us of any breakages or damage, and if anything in the barn is not functioning as you would expect. Minor singular accidental damage such as a broken plate etc will not be charged for, providing we are informed of it in good time before your departure. However, larger or more expensive items, and damage in general to the accommodation, or anything that we are not advised of prior to your departure time will be chargeable. As an example and not limited to – a wine spillage on a carpet needing a carpet cleaner, dropping multiple items of crockery, replacing a broken window, door, sink or light fitting, graffiti, torn furnishing, damage to wall finishes, damage to the hot tub, garden furniture etc would be chargeable; but general wear and tear that does not arise from abuse would not. If you lose a key, we can replace it during your stay, upon you paying for the cutting of a replacement.
The property will be inspected on your departure and if we do need to make a claim on the GHSD we will notify you by email or post.
Should rectification costs prove to exceed the value of the GHSD, and in the event that an amicable settlement cannot be reached on the shortfall, then we reserve the right to recover the full balance of the rectification costs, including the value of any consequential losses, and any legal expenses (on a full indemnity basis, not just those awarded by a court) that we incur, through the courts of England & Wales who shall have jurisdiction.
There are 6 sets of keys in the property; each set has three keys, comprised of: one unique key for each bedroom, one key for the six fully glazed doors (these are keyed alike), and one unique key for the main brown door, these are kept in a tin on the worktop in the kitchenette. There will also be one fob for the gate. If you are arriving at a time when we are not going to be available on site to greet you, then there will be a further single key left in the key safe outside to enable you to enter the building through the brown door (we will advise you in advance if this is the case). On departure all keys must be returned to us, along with any gate fobs provided for the front gate. If any keys or fobs are lost or not returned, we will deduct the cost of a locksmith to replace the locks, together with a full set of six keys to suit the new locks, plus three spares of each new key for the locks that had to be changed. This will be deducted from your Security deposit.
The barn must be left as you found it – in a clean and tidy state. If you require a cleaning service during your stay, then our cleaning team can be employed at an additional cost. A Cleaning Charge of £150 will be charged (and actioned on your GHSD) where the property is left in an unacceptable level of cleanliness upon departure (note pre-arranged cleaning services during your stay can be provided at significantly less cost than this).
Guests are requested to respect the peace and safety of everyone on and off site. Noise between the hours of 9pm and 9am must be kept to a minimum and no loud music should be played after 9pm, to be considerate of others. After 10pm we would encourage guests to retire indoors to continue their enjoyment of the property. We the owners do live on site, in a house next to the barn. We reserve the right to immediately terminate the booking without refund wherever the right of ourselves or neighbours for quiet enjoyment of our/their own property is disregarded in any way.
Please, no smoking in the barn and grounds of Hollies Farm other than in designated areas. Smoking is permitted in the courtyard patio area only. Cigarette butts are to be stubbed out in ash trays provided and disposed of when cold.
The owners reserve the right to enter the barn for purposes of inspection or to carry out any necessary repairs or maintenance (e.g. hot tub daily maintenance) at any time. If in our absolute opinion any person is not suitable to continue their occupation of the property because of unreasonable behaviour, damage or nuisance, the entire contract may be terminated, and the property taken back as set out above. You will remain liable for the whole cost of hire and no refund shall be due.
In the Hollies Barn manual, which can be found in the barn, there are instructions for the use of Hot Tub, Log Burner & BBQ, it is a term and condition of this booking that you comply with those instructions and information. There are also signs displayed with instructions for the Hot Tub and Log Burner. There is also a page relating to the Fire Alarm & Sprinkler system which must also be complied with.
Please note that the hot tub will not be available for use on the day of your departure, as we will be getting it ready for the next guests.
Compensation for Hot Tub failure
Hot tub mechanical or electrical failures that render it unfit for use, that are caused by reasons other than damage, abuse, contamination, or mis-use by guests, are compensated as follows; £10 per booked bedroom, for each 24hr period that the hot tub is out of service, capped to a maximum of 10% of the original booking and calculated from the time the problem is reported to the owners through to the time that it is made fit to use again. For example, if the Hot tub electrics failed and you were unable to use it for a 48hr period (after having reported it) then you would be paid £120 in compensation, based on all 6 bedrooms being booked and as long as £120 doesn’t exceed 10% of the total booking fee.
Temporary Closure of the Hot Tub
Temporary closures for water safety and good practice reasons, such as to undertake chemical treatments, water testing, back flushing, water changes, chemical balancing, or to allow water recovery time etc, are normal housekeeping events and are not compensated.
We are sorry but no pets are allowed at Hollies Barn. We do of course welcome trained assistance dogs, please just let us know at the time of booking if you are bringing one.
In the event that any item of lost property is not collected within 28 days of our notification to you (or any longer time we agree in writing), we will destroy or dispose of the items as we see fit without reference to you.
Every effort has been made to ensure that you have an enjoyable stay. However, if you have any problem or cause for complaint, please raise this with the owners during your stay, so that we can try to resolve the matter for you. We will always seek to do so wherever reasonable and wherever time allows.
Many thanks for taking the time to read our Terms and Conditions